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2016 HVBSA Coaching Requirements

By HVBSA, 01/13/16, 12:45PM EST


Rutgers S.A.F.E.T.Y. Course to be Held 3/1/16; Notice re: Background Check Ordinance

Dear HVBSA Parents:  

Please take a moment to thoroughly review the following information regarding requirements for youth sports coaches in the State of New Jersey, and in Hopewell Township, for 2016.

Hopewell Township requires that all on-field coaches (1) demonstrate proof of receiving a Rutgers S.A.F.E.T.Y. certificate, and (2) have a valid criminal history background check on file with the Township. Each requirement is mandated as part of HVBSA’s Lease Agreement with Hopewell Township for use of the Municipal Athletic Complex facilities, and further, the background check is a Hopewell Township Ordinance (06-1381).

Beginning in 2016, these requirements will become mandatory for anyone coaching youth sports that utilize any Hopewell Township facility.  Coaches who do not have proof of a Rutgers S.A.F.E.T.Y. certificate, or who do not have a valid criminal history background check on file with Hopewell Township, will not be allowed to be on-field coaches until such time that both requirements are fulfilled.

If you are considering coaching any sport in Hopewell Township in 2016, we strongly encourage you (1) to seek the Rutgers S.A.F.E.T.Y. certification during this off-season (the certification is good for life), and (2) verify that your background check is valid for the 2016 season (checks are valid for 5 years; you may contact the Township Parks & Recreation Dept. to check that yours is active/expired).


HVBSA is sponsoring a Rutgers S.A.F.E.T.Y. course on Tuesday, March 1 from 6:00-9:30 pm in the House Center of Timberlane Middle School (51 S. Timberlane Dr. Pennington). Cost is $35 per person which covers the cost of the session materials and Rutgers fees.  Payment must be made in the form of cash or check (made to “HVBSA”) during the registration period from 6:00-6:30.  Those who cannot afford the fee due to financial hardship should contact Late arrivals will not be admitted.  For more information on the 3/1 Rutgers course, please contact HVBSA Trustee Tim O’Connell at

If you have received your Rutgers certificate in prior years you may be required to provide it as proof of course completion to Hopewell Township.  If you do NOT have a copy of your certificate, please click the following link to obtain a replacement:


Criminal background checks are NOT administered by HVBSA- they are conducted through the New Jersey State Police through their exclusive vendor; MorphoTrust Incorporated. The New Jersey Universal Fingerprint Form (NJAPS2 Version 3.0) can be downloaded from the NJ State Police website at Once you are at this site, follow these directions:  Click on Services near the top right of the page and on the drop down screen that appears, click on Criminal Background Checks.
On the next page that appears, click on Volunteer Review Operations (VRO) Scroll to the bottom of the page and click on Youth Serving Organization Volunteer Form. Print out this form and fill it out. In box (7) The Contributor’s Case # (Unique Identifier) for Hopewell Twp. Parks & Recreation Dept. is L07001.

You must then schedule an appointment with MorphoTrust at When you go to this site, use the information that you filled out on the Volunteer Form and the information that is already provided in the first 5 boxes to complete the process of scheduling your appointment. The nearest location is in Ewing Township at 1230 Parkway Avenue, Suite 102. 

Thank you for your attention to these important requirements.

My best,

Mark Shreve